Operating Code with Appendices (pdf format) 

Name: The organization shall be known as the Western Society for Kinesiology and Wellness (WSKW).

Purpose: To improve the quality of the kinesiology and wellness programs in schools, colleges, and universities in the United States and abroad.

Membership: Membership shall consist of individuals engaged in kinesiology, physical education/activity, wellness, and related programs in colleges, universities, and other related institutions.

Leadership: An Executive Committee shall provide leadership and be composed of the following officers and non-voting exofficio members. For position descriptions, see Appendix A.

Officers (voting members):
President Elect: The president-elect will be elected by the WSKW membership present at a business meeting of the annual conference for a 1-year term and will automatically succeed the president in the subsequent year.
President: The president will serve a 1-year term and will automatically succeed the past president in the subsequent year.
Past President: The past president will serve a 1-year term.
Secretary: The secretary will be elected by the WSKW membership present at a business meeting of the annual conference for a 2-year term and can be re-elected for subsequent terms.
Treasurer: The treasurer will be elected by the WSKW membership present at a business meeting of the annual conference for a 3-year term and can be re-elected for subsequent terms.
Executive Director: The Executive Director will be elected by the WSKW membership present at a business meeting of the annual conference for a 3-year term and can be re-elected for subsequent terms.
Three faculty-at-large members: Each at-large member will be elected by the WSKW membership present at a business meeting of the annual conference for a 3-year term and can be re-elected for subsequent terms.

Exofficio (non-voting members)
Web administrator: The web administrator shall be appointed by the Executive Committee for a 3-year term and selected from among those nominated (including self-nominations) for this position. The person can be re-appointed for subsequent terms.
Archivist: The archivist shall be appointed by the Executive Committee for a 3-year term and selected from among those nominated (including self-nominations) for this position. The person can be re-appointed for subsequent terms.
Editor, Journal of Kinesiology and Wellness: The journal editor shall be appointed by the Executive Committee for a 3-year term and selected from among those nominated (including self-nominations) for this position. The person can be re-appointed for subsequent terms.
Young Scholar Award Coordinator: The young scholar award coordinator shall be appointed by the Executive Committee for a 3-year term and selected from among those nominated (including self-nominations) for this position. The person can be re-appointed for subsequent terms.
Peavy Papers Coordinator: The Peavy Paper coordinator shall be appointed by the Executive Committee for a 3-year term and selected from among those nominated (including self-nominations) for this position. The person can be re-appointed for subsequent terms.

Position Vacancies: If a position is not filled at the conclusion of conference meetings or becomes vacant during the year, the seat can be filled through appointment by the Executive Committee for the remainder of the term.

Removal of Executive Committee Members: Members failing to meet their responsibilities or engaging in actions that negatively impact WSKW, as determined by the Executive Committee, can be removed from their position by majority vote of the Executive Committee. The vacant seat can then be filled as noted above.

Awards: The Arthur Broten Young Scholar Award will be presented at the annual conference. Up to two young scholars may be recognized annually with a certificate, waiver of registration fee, and a $100 check.

Recognition awards (e.g., outstanding student and faculty presentations/posters) may also be given. Any other proposed awards would need to be reviewed and approved by the Executive Committee. See Appendix B for a listing of current awards.

Dues: The Executive Committee may assess annual membership dues in addition to a registration fee for the annual conference.

Invited Speakers: Recognition and waiver of conference fees will be given to the keynote speaker and the EC Davis lecturer In addition, the keynote speaker may be given an honorarium.

Committees: The following committees shall assist in the business of WSKW. Roberts Rules of Order shall govern procedures.

A. Executive Committee: This group (membership above) is comprised of 9 voting officers and 5 exofficio non-voting members, is chaired by the President, and is responsible for providing leadership and conducting business for WSKW. The Executive Committee can act on behalf of the organization on all matters except revision of this operating code. Specific responsibilities include (a) selection of the site and date for the following year’s conference, (b) recruitment and appointment of a web administrator, archivist, journal editor, Peavy Papers coordinator, and young scholar award coordinator, and (c) monitoring the health of the organization with respect to membership, finances, and legal issues. All members will be included in and fully engaged in all activities and communication while decision-making rests with the 9 officers.

B. Marketing Committee – This committee is chaired by the Executive Director and includes the president, treasurer, and the three at-large members. This group will seek to expand WSKW’s contact list and maintain a file that includes contact information for current members, young scholars, past presidents, current and past Executive Committee members, Kinesiology program chairs, and a compiled list of these groups that will incorporate a growing list of faculty contacts that can be used to advertise WSKW conferences and activities. In addition, as time and resources permit, in a sustainable manner provide WSKW information via social media (e.g., linkedin). Members are encouraged to recruit additional volunteers to assist with the committee’s work.

C. Nominating Committee – This committee is chaired by the president and includes the past president and executive director. This group will recruit and nominate interested members for positions on the Executive Committee. Elections for officers are then conducted at a business meeting during the annual conference. Appointments are made at a Executive Committee meeting during the annual conference or online as needed.

Publications: WSKW’s online journal is titled ‘Journal of Kinesiology and Wellness: A publication of the Western Society for Kinesiology and Wellness’ (JKW). It consists of (a) peer-reviewed scholarly papers based on original research (experimental, qualitative, descriptive, and historical), and (b) the WSKW Chronicles which include the non-peer reviewed John Massengale Papers and R.D. Peavy Papers. Conference presentations are not automatically included in the JKW. Authors must submit a proposal to the JKW editor. At the JKW editor’s discretion proposals for publication in the Chronicles section can be sent out for review or managed without additional peer-review. The WSKW web site will clearly distinguish between the peer reviewed papers and the Chronicles.

Dissolution: Should the organization be dissolved, all unencumbered funds will automatically be given to a national or regional organization (e.g., National Association for Kinesiology in Higher Education) within the United States whose mission, in a broad sense, is comparable to WSKW and directly related to Kinesiology. This determination shall be made by the Executive Committee. The web administrator in consultation with the executive director will seek a way to find a permanent home for JKW publications.

Amendment of Operating Code: Suggested changes to this Operating Code shall be e-mailed to the membership at least 30-days prior to the annual conference and voted on at a business meeting during the conference.